Imagine if your company is using free Gmail accounts for all its email communications. Email IDs such as ‘Spixhost@gmail.com’ or ‘firstname.lastname@example.org’ might be familiar sights. Some team members might use Yahoo Mail or other provider emails for business transactions. But as your business grows, the need for more professional emails becomes evident. Wouldn’t ‘Adil@spixhost.com’ or ‘email@example.com’ look more professional?
Good news! With Google Workspace (formerly known as G Suite), you can easily create professional email addresses using the user-friendly Gmail interface.
Your free Gmail account offers access to features like Meet, Calendar, Drive, Docs, Sheets, Slides, Forms, Drawings, My Maps, and Sites. However, Google Workspace takes it a notch higher, providing collaborative and business versions of these applications, thus earning its popularity among businesses. It’s often compared to Microsoft 365 due to its comprehensive feature set.
Indeed, the Basic edition of Google Workspace costs $6 per user monthly. However, this expense is relatively insignificant when compared to the multitude of advantages it offers. Moreover, Google Workspace offers a 14-day free trial for up to 10 users to test its capabilities.
Setting up your own domain for Google Workspace email addresses is a breeze. You must purchase your domain from a reliable provider like GoDaddy, Network Solutions, or Register.com. Suppose you still need to get a domain. In that case, Google Domains offers the option to purchase one when you register for the free trial of Google Workspace.
Bountiful Benefits of Google Workspace.
Email Account Ownership
With Google Workspace, your company owns all the employee email accounts, not the employees themselves. If an employee departs, your administrator can promptly change their password and forward any emails sent to their address elsewhere. You can also gain control over other Google accounts often used by marketers.
Google Workspace allows your company to own Google Docs, Google Slides, and Sheets created by employees. You will still have full access to all their business files if an employee is terminated.
Easy Document Sharing
Sharing documents within your team becomes much more straightforward when everyone uses the same Google Workspace account.
Group Email Addresses
Complimentary to the Google Workspace package, you can generate group email addresses such as ‘firstname.lastname@example.org’. These addresses facilitate the distribution of incoming emails to multiple individuals or customer services platforms like Zendesk, Freshdesk, or Salesforce. Best of all, this valuable feature comes at no additional expense.
Multiple Email Aliases
You can create several email aliases for any Google Workspace user, leading to the same inbox. Even multiple domains can be associated with each user’s email account.
Google Workspace Sync for Microsoft Outlook allows those accustomed to using Outlook to continue doing so.
Expanded Daily Email Quota
Google Workspace offers an increased limit of 1,500 email recipients daily, surpassing the standard 100 limit of consumer Gmail accounts.
Increased File Storage
Google Workspace Basic allocates 30 GB of storage per user, twice the 15 GB free Gmail accounts offer.
Mandatory 2-Step Verification
Google Workspace administrators can enforce 2-Step Verification (2SV) for all users, providing an added layer of security.
Google Workspace can integrate with various CRM systems, like Salesforce, Zoho CRM, and Copper, to better track leads, prospects, customers, jobs, and more.
Single Sign-On to Other Business Applications
Users can use their Google Workspace credentials to log in to various cloud business applications, saving them from repeated username and password entries.
Online Meeting App Included
Your company’s logo can be displayed prominently within all of Google Workspace.
Built-in Online Appointment Scheduler
Within Google Calendar, Google Workspace includes an online appointment scheduler like Calendly, making it easier for users to manage their public-facing availability.
24/7 Customer Support
Unlike free Gmail, Google Workspace provides round-the-clock customer support.